Things to do around the event

Before:

Setup Meetup event (set correct times for start and end)
Create Facebook event (via OTS Account?)
Ask for coaches' emails (add to list)
Prepare location (separate checklist)
Prepare & Print Welcome Sheets (wifi, github link, coc link, agenda, sponsor logos)
Send preparation email to coaches (Link)
Take time for a rehearsal of the opening presentation
Order drinks, if not already provided by location sponsor (formula)
Send out mail to remind participants to update their rsvp status

During:

Order food at ~11am
Buy snacks for the afternoon if not provided (fruit & sweets)
Use Twitter
Take pictures
Collect demo pages

After:

Send out survey