Evening Events Planning #27
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Also, one of the evenings is OaklandJS, I'll pay to reserve the back space so that it can accommodate an unusually large crowd. |
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I'm looking into a public picnic area where we could have BBQJS near public transportation. |
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@jessepollak Mosswood park has outside grills and is walkable from MacArthur Bart. |
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@agminusthev updated the description here with a list of spots to check out, we should add more and knock them off, the only one I've assigned to myself is Hutch. |
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I work part time at Awaken Cafe and could ask them — any interest? |
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@jessepollak that could be a good fit for beerjs, would love to know the rates/terms :) |
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Let me reach out to the managers of the space first to confirm it's not booked, then I'll let you know. |
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Plum Bar Tab minimum - $7k M-Th and $9k F-Sat. Contact Name - Adam Chapman Message from Adam: We have some base minimums but it really depends on what you are looking to do. Our generic minimums for Mon-Thurs on both spaces combined would be 7k and Fri + Sat would be 9k. |
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Some questions from Awaken Cafe about BeerJS: What dates are you thinking? Depending on day of the week and amount of time, they charge a guarantee to rent out the space. If the attendees plus organizers meet the guarantee in purchases, you don’t own anything additional. If you don’t meet the guarantee, we charge a credit card on file the difference. |
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@jessepollak December 11th • 7pm–10pm |
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Duende Bodega Tab minimum - waiting for email response Contact Name - Kris Oakley |
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December 11th is booked at Awaken, any interest in doing it there another day? |
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@mikeal, how do you feel about booking 25C for the 13th? It worked really well for Dance.js, and I think could accommodate quite a few more people. I've reached out to Christina, and the space is available -- would we like to inquire about using the space for more than just the 13th? |
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@bcoe let's do it :) |
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Somar Bar Max capacity - 100 people Contact name - Veronica Modarelli |
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@agminusthev awesome, I'll pop by there before OaklandJS today and see which event Somar might be a good fit for. |
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@agminusthev I visited Somar yesterday. We might be able to do GinJS there if we can get them to stock up on boutique gins. It might also be fun to create some signature cocktails and a custom menu if they'll let us. Would you like to reach out to the venue and see if that is possible? |
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@mikeal Forgot to post that I'd reached out. Waiting to hear back :) |
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@mikeal Somar is available on Monday, December 8 and Saturday, December 13 from 6-10pm to host an event. They have a max capacity of 100 people. They're open to doing some custom cocktails with drink menus with a $1,500 bar minimum. We can: Food: |
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@agminusthev awesome. let's book it and just pay the 1,500 up front. I can send them a check or stop by with a credit card. |
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Oh shit, just realized it is available Monday and not Tuesday. Let's book it for Monday and I'll move GinJS to Monday |
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@agminusthev would you like to take point on BeerJS and OaklandJS? We should book the largest space we can at Lost & Found. We need Wednesday and then either Tuesday or Thursday (we can move BeerJS to which ever works. |
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ping @agminusthev :) |
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@mikeal Whoops! I can work with Lost & Found for BeerJS :) I also talked to SomaR Bar for GinJS on 12/13 if that date still works for you. Waiting to hear back from them on next steps to reserve and send payment. |
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Great! :)
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We've got SomaR for GinJS. I went with 12/8. Waiting to learn who a check should be made out to. |
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We've signed the rental contract for the 25C space on Dec 13th. I've updated http://dancejs.io/ with info. Can't wait for JSFest Oakland \o/ |
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Hey everybody, First off, I'd like to introduce you to @MegChristian. She's an awesome event planner, she even helped me with my very first event and is the person that found Walker Creek Ranch way back in the day :) She's going to help out here in the final stretch. So, it sounds like we need venues for evening events on:
@agminusthev did you hear back from Lost & Found yet on doing OaklandJS & BeerJS that week. The other nights we need events for
We also need:
And that's all I can think of at the moment. |
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Greetings, Thanks for the nice intro Mikeal and hello to everyone else. I'm thrilled to be helping out and I look forward to working with each of you! So, if you have venues you want me to follow up with, research new locations or take on whatever else needs my attention, I'm ready! Few questions: 1.) How many attendees will be joining each event? Mikeal and I are going to chat tonight, so he can bring me up to speed on the current plans. But for now, please let me know what else needs further coordination and I'll get started. Cheers, |
We'll have about 200 total for the event, around 125 per daytime event. Evening events probably a little less than that.
$220 for the whole week.
It's all on the attendees but most events will be in the general walking distance of Uptown Oakland around the New Parkway.
Private is best, semi-private if we have to.
Nope. |
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Hi @MegChristian - thanks for helping us out! |
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@MegChristian WELCOME! @mikeal Christi from Lost & Found is going to get back to me with event details. We had talked about doing 12/10 for OaklandJS and then either 12/9 or 12/11 for BeerJS. The dates work but we still need to see the cost for an evening event. As far as SomaR w/ funny JS names, that would probably require someone with a JS background and level of creativity and humor to coordinate with the bartender. Is there anyone you'd like to volunteer for that? |
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Hi all, I know there's talk about Lost & Found but Woods Bar & Brewery is pub house/ brewery and they can offer us the following:
Dec. 9th - Gin Night At this point, I'm still working on a venue for the whisky night but thought I'd update you with what I have so far. So, let me know if you want me to confirm these venues or keep looking? Also, keep in mind venues are starting to book up with December holiday parties.... Let me know! |
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@MegChristian We've got things sorted for GinJS with SomaR Bar for 12/8. Contracts signed and @mikeal has sent them a check. BeerJS and OaklandJS are still up in the air so I think your options look great. I did get contracts for Lost & Found but needed to go back and forth with them on the details. The event would not be private but we could have an area dedicated to our group. Lost & Found has a minimum food spend requirement along with alcohol. Quote for BeerJS on Tuesday, Dec. 9 w/ minimums: Discount $153 for planning to host 2 events at their venue$2,844 Quote for OaklandJS on Wednesday, Dec. 10 w/ minimums: Discount $152 for planning to host 2 events at their venue$2,828 We might want to consider Lost & Found for OaklandJS but Woods Bar looks like a solid option for BeerJS. @MegChristian what are your thoughts? :) |
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Oh perfect! I didn't know Gin night was handled - so that's fabulous! I think Woods Bar would an ideal fit for BeerJS , as it's a full working brewery and everything is focused around BEER! Do you think attendee would be interested in a brew tour + flight different of different beers + 2 pints of beer? If so, then this would be a perfect fit. I definitely think we should lock down Lost & Found for OaklandJS, plus their prices seem reasonable. So, do we still need to finalize a location for whisky night? Or is that handled? |
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@MegChristian I have a hard time imagining attendees complaining about a brew tour + flights of different beer + 2 pints of beer. I've contacted Lost & Found asking for a revised contract for just OaklandJS on 12/10. I hope to have that in my hands by Wednesday and then cut a check for that by the end of the week. WhiskyJS status is a mystery to me. I suspect we still need to pin down a date and location since there hasn't been any chatter about it here. |
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@agminusthev @mikeal - Woods Bar & Brewery can accomodate us on 12/11. I'm going to move forward and confirm with the venue today! Also, just a heads up I'm heading out of the country this afternoon and will return on Nov. 29th. So, I'll be slow to respond but will be checking in periodically. Okay, looks like we're set with venues minus whisky night (Dec. 12th)... I just emailed Era Art Bar http://www.oaklandera.com/era/ to see if they have Dec. 12th available. However, my only concern is that holiday parties are in full swing and we may run into issues finding open venues. Does anyone have a idea or venue location in mind for this whisky night? |
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@mikeal Do we have the option of doing whisky night at our day time conference venue if we have trouble getting a bar? /cc @MegChristian |
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@agminusthev nope, when we leave at the end of the day they are an active theatre showing films :) If we don't find a venue we can cancel WhiskyJS. |
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@mikeal do you think we should talk to Lost & Found and let them know that a shit ton of people are gonna go there for the Oakland.js that is after One Shot? Or did you already do that? |
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@maxogden we're renting it out, there will be a bunch of paid food and drinks. |
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I took whiskyjs off the website since we still don't have a good venue, Woods is now on there for Beerjs and I finally moved GinJS :) |
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Hi All, I'm back from vacation and plan on finding a venue for Whisky JS, if you On Sun, Nov 30, 2014 at 7:28 AM, Mikeal Rogers notifications@github.com
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We don’t have a bigger budget for that night, but we can definitely do something on Friday if you find a space.
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Okay, so max budget is around 2k or less, right? Also, how many folks are On Sun, Nov 30, 2014 at 12:38 PM, Mikeal Rogers notifications@github.com
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Can go to 3K, I’d expect around 100 people.
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We've got a bunch of evening events listed:
These will essentially replace the "parties" you would see at most conferences. Ideally, we could book out a space like an empty warehouse and set it up for us to self cater and run our own music and such. That might be difficult to book, or prohibitively expensive.
Alternatively, we can just rent out a couple bars and have people buy their own drinks.
We need to contact bars in the area and see what it costs to rent them out and if we can be there with a simple drink minimum. Here's a list, let's break it down:
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