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Venue Best Practices

Vivek Patel edited this page Aug 10, 2017 · 5 revisions

How to Pick the Right Venue

When evaluating a venue, consider:

  • Size: Will it fit your anticipated group size comfortably (not too crowded, not too empty)
  • Sound: Can multiple conversations happen at once without shouting? Is there a sound system that comes with?
  • WiFi capabilities (but always have an offline backup plan)
  • Accessibility: Is it wheelchair accessible? Consider posting accessibility information on your event registration page (width of doors, ramps, elevators, etc.)

Food & Amenities

  • Label food options with allergens

Signage

  • Signage: Signage can be simple, but so, so helpful. Post signs with large, bold type everywhere you can to make finding the event the easiest part of your attendees' experience.

WiFi

  • WiFi access: Post WiFi code to a welcome slide on a projector screen (something like this). If you're in a larger venue, there's basically no such thing as posting the WiFi info in too many places.
  • Workshop prep: Consider pre-packaging workshops for access at a local IP address to speed things up. The NodeSchool workshop authors highly value offline-first principles in the design of the workshops themselves, and it really helps when doing events such as this where we can’t rely on the internet.

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